3 Options Based On Your Unique Needs & Workflow
All of our subscriptions include a monthly financial report summary customized to the story your numbers are telling that month + your own dedicated contact to connect with for all tasks & requests (+ reduced stress & less headaches for your team!)
REVIEW (DONE WITH YOU)
Built for start-up 501c3's
1x/month we review the data you've entered for the month & compare it to the bank statements and then provide a detailed evaluation and analysis of your financial story.
AFTER THE FACT RECORDING (DONE FOR YOU)
Designed for organizations that want to grow
Your team processes the day to day and we take the responsibility of getting the information you've processed into the accounting software & then providing the analysis and reporting package for your Board.
REAL TIME DAY TO DAY PROCESSING (DONE FOR YOU)
For high-impact organizations that rely on regular financial expertise and processing
Weekly/bi-weekly we process your bookkeeping and accounting needs for you. We wear all the financial story hats for your team.
ONE FLAT MONTHLY FEE
Which option to choose is a common question potential clients ask before onboarding with us. What work you want us to do is a big piece of that, but there are other things we evaluate when providing options for working together in your proposal.
We’ve compiled a few service details that impact price here. We take these (and other) details into account when preparing your proposal.
When considering recurring monthly bookkeeping & accounting services, some impact levers to take into account are:
How often would you ideally like the work completed? (Monthly? Weekly?)
What is the volume and complexity of the work to be completed?
Do you have a few transactions a month or are there several transactions a day posting to your various accounts (deposits, payments, etc.)?
Does your organization have multiple sources of government funding and/or foundation grants (requiring reporting with payroll, tracking expenses, etc.)?
Does your organization have capital pledges?
Does your organization process regrants?
What is the current condition of the books?
Have they been reconciled accurately to last month?
Are there changes to prior reporting periods (months or years) you are requesting be completed?
Our 1st level subscription rates most often begin in the range of $395 and adapt up from there based on the specific lever needs identified in the proposal process.
For us to have more responsibility and participation in the monthly processes (our 2nd and 3rd level service subscriptions), a typical range for the most common set of clients we work with is between $795 and $1,895.
As you can see, the range is wide depending on the specific work we complete.
We share this information as a hopefully helpful starting point, but when you contact us we can gather your organization’s specific details to see what fits you.
Once we’ve captured that, we will provide a proposal document for your review and give you a specific rate plus other helpful information to make a best fit decision.
YOUR WORK IS BEING DIFFERENCE MAKERS NOT NUMBER CRUNCHERS
Nonprofit leaders want the peace of mind of clean audits and well kept financial records. Some of our trusted client partners and their Board members are numbers savvy while some see budget as a curse word.
We understand our role is to adjust and adapt our work and communication style to fit the range for each extreme and in between.
The financial record keeping side of things are handled, but a step further, you also have the information you need for decision making + strategy.
Click the link above for a 15-minute video/phone meeting to review the services we offer and determine if we might be the solution for your organization's recurring bookkeeping needs.
We won't make it weird and won't ask you to sign up for or buy anything. We will answer all your questions and learn a bit more about your needs.
OUR SOLUTION SET
In over 14 years of working with social profit and religious organizations we have compiled a solution set of tools that save time + money.
From accounting software and a full service payroll provider partner to tools for time tracking and receipt and invoice automation, we facilitate the successful implementation of technology that improves the client experience and reduces costs.
Time Tracking Software
FREQUENTLY ASKED QUESTIONS
If you have one you don't see answered below, Contact Us and we will give you an answer or help find one.
WHAT ARE THE DIFFERENCES BETWEEN A BOOKKEEPER, AN ACCOUNTANT, AND A CPA?
Good question - we get this a lot and always appreciate the opportunity to add clarity.
Bookkeepers, accountants and certified public accountants (CPAs) all work with financial data.
Bookkeepers record the daily financial activity (check, deposits, payroll) of when an organization receives, pays or owes money.
Accountants provide more in-depth analysis than bookkeepers.
A CPA or certified public accountant is an accountant with a state license that is certified to provided audited financial statements.
That being said, if you need a bookkeeper or accountant, we just might be your people. On the other hand, if you need an audit or to have your taxes done, use the Contact Us box below and let us know you'd like some referrals and we can help you out w/ that as we know and work with some awesome local CPAs.
WHAT IS THE PROCESS TO GET STARTED? IS THERE A LONG LAG TIME?
Thankfully, no! We are type A about our processes, so you don't have to be. :)
We have a potential client questionnaire form to complete on your own timeline. We receive an electronic notification once it's been submitted and get to work creating a proposal for your review. This is typically returned to you within 1-3 business days of the time the questionnaire is submitted. If we have questions, we reach out for clarification. Otherwise, you will receive a customized proposal back for review.
On boarding for new clients:
On boarding for new clients typically begin within 1-3 weeks and can be adapted based on client need.
WHAT ARE YOUR SERVICE FEES? IS THERE AN HOURLY RATE?
We don't use an hourly rate for pricing. We want to be more flexible than that. We have a few customizable monthly subscriptions available depending on things like the level of monthly transactions for your specific organization and the complexity of the data and financial reporting needs. We use our potential client questionnaire to gather the details for this reason.
There are various ways and options we offer clients with different needs the ability to limit costs on their end so their dollars go to mission related expenses versus accounting costs. We create value by being a primarily remote based solution using effective secure tools and apps that drastically reduce the typical fees for services.
One thing to note, because it's all we do, unlike your team or Board member who gets pulled in various directions for special events help or to cover for an employee's vacation, etc., we have incredible efficiencies with our procedures. With our focus on technology as well as our structured processes, we are typically able to minimize the number of hours needed for your finances and get the work done in less hours. Our motivation is to be excellent AND efficient.
DO YOU WORK ON SITE AT OUR OFFICE?
We are a remote based company and are priced accordingly.
We are available for questions and business planning meetings (monthly/quarterly Finance meeting
check-ins during business hours included with some packages). We reduce effort and save resources by utilizing virtual meetings. We have found scanning and cloud based software have made our business model possible. We have suggestions and best practices we bring to the process and share during Onboarding.
WHAT ACCOUNTING SOFTWARE OPTIONS DO YOU WORK WITH?
QuickBooks is our jam! After more than fifteen years (!) of clients and options, we haven't found a more affordable, efficient or reliable solution.
WHY WORK WITH IMAGINE NEW OVER ANOTHER OPTION?
Only you can answer that question as you evaluate the various options and determine the level of value you feel is being offered.
Our approach to processes, our determination to be easy to work with and our best practices are some of the reasons clients share their appreciation of us. We also tend to become institutional memory for some of our clients as Board members and leadership transition - we remain consistent.
Another thing unique about us: Everything we do is on a win-win or no deal basis. What that means is you as our client partner and we as your service provider partner should both be happy (delighted!) with the working relationship. We ask our clients to agree that if we work together, and at any point in the relationship they don’t feel it’s a win-win, they will let us know so we can talk about it and get back to a win-win situation.
If we can’t find a win-win balance the relationship should terminate and transition to a new partner.
It isn’t ideal (or very much fun!) to work together unless everyone feels great about the arrangement.
THIS SUBSCRIPTION BASED BOOKKEEPING MODEL SEEMS DIFFERENT. HOW DO I KNOW I WON’T FEEL BOXED IN ABOUT ASKING QUESTIONS OR GET THE ANSWER OF “SORRY, BUT THAT’S NOT INCLUDED IN YOUR SUBSCRIPTION?"
So glad you asked as some clients later share with us they had to work through that thought before signing on to partner with us. Our focused experience with nonprofits allowed us many years ago to create the subscription service model we use. We continue to improve and add enhancements as the industry changes, but have never had a client share a concern that a question they asked or task they needed help with wasn’t included in an option they chose.
Clients feel free to ask us questions and for help and we are glad to answer them! While we have had organizations shift and therefore scale up or down to another subscription as needs changed, we are proud of giving concessions to clients consistently and regularly and make it a point not to bill for every single extra task we do, question we answer or assistance we give that might not seem to fit the scope. In some cases, related to volume or complexity, that's just not possible, but in that case, it’s always communicated ahead of time and explained in detail.
CONNECT W/ US BASED ON YOUR COMMUNICATION PREFERENCE:
SEND A QUICK EMAIL USING OUR WEBSITE FORM HERE
Submit your question or request through our site and we will contact you back by email within 1 business day.
Click the above link to schedule an ideal-for-you day/time to have a brief video call chat to review the services we offer and determine if we might be a best fit solution option.
No weird Zoom meeting over here - we won't ask you to sign up for or buy anything and you get to experience what working with us is like.
CALL US AT 615.807.0612
We are glad to say hello and schedule a time to discuss your needs or answer any specific questions you have.